Wedding Tips

How to choose the venue of the wedding in 5 steps

How to choose the venue of the wedding in 5 steps

The venue is one of the star points in the planning of a wedding, if not the most important. In fact, taking into account the magnitude of everything it brings (cocktail, banquet, party …), it will be the element of the wedding that most outweighs you. And, as a consequence of the availability of these places, it should be the first reservation you make. Therefore, through these 5 steps, we guide you in this adventure so that it does not become an odyssey.

Step 1. Location
Step 2. Infrastructure
Step 3. Exclusivity
Step 4. Number of guests
Step 5. The extras
Step 1. Location

Geographical situation and accessibility: although many couples choose a place of celebration close to their place of residence, others decide to pack their bags and try their luck in different parts of the national and international geography. In any case, the geographical situation must have easy access so that your guests can go without problems. To do this, it facilitates the different ways of arriving, taking into account all possible means of transport, and providing vehicles for large movements.

Distance with the ceremony: try that the ceremony and the place of celebration are not too far away. In fact, you can take advantage and look for a space that includes chapel, if you are going to celebrate a religious wedding, or another that allows to organize civil marriages. If you prefer to separate places, include forms of displacement and simple instructions so as not to force your guests to make an extra effort.

Distance to nearby hotels: there will always be guests who need a place to sleep, since many come from outside and many others will want to enjoy without thinking about responsibilities. To do this, contact the nearby accommodations and try to mention a special price. Your newlyweds hotel can be a good option.

Step 2. Infrastructure

Total area: How is the place? How many meters does it have? How many rooms? Do you have a garden? Ask all these questions and find out what you really want. Do not pay too much if you do not look for excessive paraphernalia, but inform yourself well if your idea is to make the most of it. Thus, the space in mathematical terms is key to know what you can organize.

Outdoor and indoor areas: the different rooms can help you locate different moments of the wedding, from the aperitif and the banquet to the big dance. Maybe I’ll serve you just with one of these corners or you seek to be more original. You decide.

As for the gardens, it is known that some weddings deserve a breath of nature, especially if they are celebrated in spring and summer. Regardless of the season, take a look at its open spaces and discover if you are interested in taking advantage of them.

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Ease of access: taking into account the multitude of present at a wedding, find out about the ways to access the different rooms of the chosen place. Older people, guests with reduced mobility, children and baby strollers do not have it so easy when accessing some places. The indications are also key so that nobody gets lost or confused throughout the day.

Space for ceremony: if you decide to get married for the Church, there are spaces with chapels, parishes and sacred places that you can use. For civil weddings, there are halls, gardens and other places intended for it. Check that the chosen enclave contemplates these possibilities.

Alternatives for bad weather: the weather can ruin a great day if you are not farsighted. Do not trust the man of time and look for a space that has alternatives in case of any incident. With two options available, fear will not take hold of you.

Step 3. Exclusivity

Celebration of more weddings: discover if in your chosen space one or several will be celebrated at the same time. It is of vital importance because the organization of the places, with the provision of rooms and gardens, should be very clear to avoid distractions. For example, Olivar de Santa Teresa , an estate of more than 50,000 m² with extensive gardens and modern facilities, ensures you the exclusivity of the great day, to create a completely personalized event and that everything goes perfect.

What privacy is there: in case you share the space with other celebrations, make sure you know the limits and if they provide you with the appropriate privacy. Choose your place of celebration based on this aspect, because a wedding should be intimate and not cause confusion.

Exclusivity: how many hours are available? all the celebration spaces have their schedules, more if several weddings are organized in the same place. In this case, you will have to know how much time you have, because many places put limits of space and hours because they do not have enough land.

Step 4. Number of guests

Minimum of guests required: many spaces allow the celebration of all types of weddings, no matter how small or large they may be. However, others do not accept excessively collected weddings, since they usually gather huge numbers of people. Since each wedding depends a lot on the guests, ask the minimum of these allowed and assess if it is worth the place, because you should never invite more people just to fill.

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How much room has space: also, it is important to know how much capacity the place has, because there are excessively multitudinous weddings that can not be developed anywhere. If you wait for a large number of people, or if you have other doubts, better assure yourself of the capacity and do not eliminate people for space. This must adapt to your wedding.

If guests fail, what would happen ?: In this sense, it is convenient to know if you could save the payment of that guest who could not come or if you have any discount for it. Many spaces are interested in not being too strict in that aspect, so do not hesitate to ask before facing the problem. The professionals of Finca La Montaña, an idyllic natural space located in Madrid, they comment that, often, the bride and groom go to see the farm and get infatuated with it without taking into account the minimum number of guests. “It also happens that they tell us a number of diners without considering that at the time of the wedding there may be significant drops,” they explain. It would be ideal if everything goes as planned at the wedding, but the truth is that there may always be a setback. For example, long waits. Yes it is. As the team of Finca La Montaña indicates , “something very important to consider is the timming of the event. It often happens that the couple wants to make a series of gifts, surprises, speeches, etc …, without taking into account that the guest is eternal, both in the ceremony and at the banquet. Keep in mind that, in addition to boring guests, when the celebration takes place outside, temperatures are not always pleasant. ”

How far in advance the guests are confirmed: this information will be used to make the guest list. When you know the day limit, you must be prepared to give a number. If you are too restrictive with the subject, you may be interested in hiring a more flexible service that, in addition, can easily include or eliminate guests.

Step 5. The extras

Free bar prices: many times it is included in the final price and other times it is free to contract all the service, but do not trust it. Ask under what conditions is this element so important in the party to not meet with an unforeseen extra after closing the fixed price. Sometimes, including everything in the same budget saves you unnecessary extras.

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Decoration of space, lighting …: very important. Does the space count with its own professionals? Do you have to hire it separately? Keep in mind that many places add it as one more service and maybe the price varies with respect to it. Ask also if you can take your own wedding planners , although they already have decorating and lighting services. In case the space offers you its ornamentation services and you are satisfied with it, you should know if you can intervene in that process or if you are obliged to accept its guidelines.

Assembly services: when setting up the tables and the different spaces for the party, make sure you have ample flexibility so that everything is to your liking. Each couple is a world, with their corresponding families, and you must be able to place everyone as you think best, although there is always some limitation.

Security, parking: do you want to avoid any interference from others? Consult the security services offered by the space, from specialized personnel to elements that limit the passage. Also check the relief services available on the premises or the possibility of obtaining them quickly, as well as access to centers that provide security in all aspects (hospitals, police stations, firemen …).

Also, of course, the different spaces to park both cars and buses that are responsible for moving guests. In case of lack of space, you should think of a plan B so that the guests arrive and there is no vehicle chaos.

Cancellation insurance: at a wedding you always have to be proactive, since the expense is very high and you can not play with it. And although it is normal for everything to go well, there may always be unforeseen events that force the cancellation of the celebration. To do this, check if the space has a cancellation service that ensures a minimum recovery before any unforeseen. As we say, many places are not too strict with these aspects, so inform yourself of everything and do not lose too much money.